Recurring circles
Friends, partners, families, and small groups who already meet more than once.
When2meet alternative
When2meet isgreat once.Schedulr is forthe group thatmeets again.
When2meet is a disposable availability poll. Schedulr is the calendar-native planner for recurring groups already living in Apple Calendar.
Who it is for
Recurring people.Real calendars.
Schedulr is for circles that already coordinate on iPhone and Mac — not a one-off grid for strangers, and not workplace meeting software.
Already on Apple Calendar
People living on iPhone and Mac who want availability from the diary they already keep.
Not enterprise software
This is not a workplace booking tool. It is a planner for the people you actually see.
Side by side
When2meet vsSchedulr
Same problem — finding a time — different job. One collects a snapshot. The other keeps the group planning.
Setup
When2meet. Spin up a grid, share a link, and hope everyone fills it in.
Schedulr. Invite the group once. The circle stays put for the next plan.
Calendar truth
When2meet. Manual availability — people guess, forget, or mark times they later cannot do.
Schedulr. Read-only Apple Calendar sync shows live free time as diaries change.
Recurring use
When2meet. Each meetup starts a new poll. There is no home for the group.
Schedulr. Groups persist. The next dinner, walk, or catch-up happens in the same place.
Invites and members
When2meet. Anyone with the link can colour in a grid. That is the whole relationship.
Schedulr. Named members, invite codes, and a shared calendar the group can return to.
Finding a time
When2meet. Scan a colour grid and keep negotiating in the group chat.
Schedulr. See real free slots. On Pro, Scheduly helps lock a time in plain English.
After it is booked
When2meet. The poll ends. Next time, you start again from scratch.
Schedulr. The event lives with the group. Availability is already there for the one after.
How it replaces the loop
Invite. Sync.Lock the time.
Instead of a new When2meet for every plan, the group stays together and availability comes from the calendars people already keep.
01
Invite the group
Create a circle and send an invite code. No new poll for every plan.
02
Calendars sync
Each person connects Apple Calendar. Availability updates itself — read-only, on device.
03
Lock a real slot
Pick a live free time, or ask Scheduly on Pro to find one. Then keep the group for next time.
Honest limits
Free stays small.When2meet still has a job.
Schedulr Free includes 1 group, 5 members, calendar sync, and basic support. There is no AI assistant on Free. See Pricing for Pro: unlimited groups and members, Scheduly (300 requests/month), and priority support at £3.99/month or £34.99/year. Billing is App Store only.
Keep When2meet when
The poll isthe whole plan.
A throwaway grid is still fine for a one-off with people you may never meet again. Choose Schedulr when the same circle will need another time — and you already trust Apple Calendar.
Ready whenthe group is.
Leave the one-off poll behind. Keep the circle, sync the calendars, and find the next time that actually works.